To ensure timely and accurate payments, Northeastern University requires that suppliers submit their invoices through IntelliBUY, our secure Supplier Portal. Read on for details.
Policy Reminders
- All suppliers are required to register in IntelliBUY.
- Invoices must be submitted electronically via the IntelliBUY Supplier Portal.
- Paper and/or email invoices will not be accepted unless a documented exception has been granted.
- Northeastern University follows a “No PO, No Pay” policy. Invoices must reference a valid Northeastern University Purchase Order (PO) number.
OCR Invoice Submission
- What is OCR?
- NortheasternInvoice@northeastern.edu is an OCR ingestion email inbox. This is a feature tied to Workday Financials wherein documents are processed using Optical Character Recognition (OCR) technology to extract text and data. This allows for automated data entry, invoice processing, and improved efficiency in workflows.
- NortheasternInvoice@northeastern.edu is an OCR ingestion email inbox. This is a feature tied to Workday Financials wherein documents are processed using Optical Character Recognition (OCR) technology to extract text and data. This allows for automated data entry, invoice processing, and improved efficiency in workflows.
- When to use OCR:
- This exception process is intended solely for governmental or quasi-governmental suppliers. Eligibility for other supplier invoices will be determined at the discretion of the NU Payment Operations team.
- This exception process is intended solely for governmental or quasi-governmental suppliers. Eligibility for other supplier invoices will be determined at the discretion of the NU Payment Operations team.
- When not to use OCR:
- Expense reports or customer support.
- NU employee with a question?
- Visit our internal knowledge and service portal, AskFin Assist.
- Supplier requiring assistance?
- Please contact SupplierManagement@northeastern.edu.
- Please contact SupplierManagement@northeastern.edu.
- How do I use OCR?
- Email your invoice to NortheasternInvoice@northeastern.edu in the following format:
- Subject: Purchase Order #, Invoice #
- Requirements:
- Invoices require an active Purchase Order for processing.
- Invoices shall clearly state the Purchase Order number.
- Only include one invoice per email. Multi-attachment submissions cannot be accommodated through this method and will be automatically rejected.
- Note: If your signature line contains an image, it may be interpreted as an attachment. To air on the side of caution, please remove any images from the body of the message.
- Email your invoice to NortheasternInvoice@northeastern.edu in the following format:
Need help?
See below for detailed training materials that will walk you through the steps of submitting an invoice. Additional resources are available through the IntelliBUY Supplier Portal.
Useful Training Videos:
- Invoice Submission (Job Aid)
- Invoice Submission (Micro-Video)
- Navigating the Supplier Portal
Contact & Support